Phone System Features

Below is a list of the full features in more detail of our telephone system and what it can provide to your business.

Please click the button below if you wish to see the phones or see the phone system.

Phone SystemYea-Link Phones

What Morecom Can Provide You

  • Voice and Video Calls

    HD Voice calls using Opus Codecs and HD Video calls with your phone.

  • Voicemail

    With the Online Self Care portal users can download, setup voicemail to email and listen to received voicemail messages and modify voicemail settings for their extension.

  • Custom Company (Music On Hold)

    Import any music file to play while callers are on hold.

  • Custom User Specific (Music On Hold)

    Import any music file to play while a specific user place a caller on hold.

  • Music on Hold Random Playback

    To avoid playing the same sound files to callers at all times, it is possible to add multiple sound files and enable a random playback option. The phone system will shuffle the order in which files are played to avoid monotonous playbacks.

  • Corporate Directory on Desk phone / Desktop app

    The Corporate Directory allows a user to look up phone numbers for customers and co-workers. Any numbers stored in the corporate directory will display the name on the handset for incoming calls

Hot Desking

Hot Desking is a feature that allows employees to work at any available desk in an office and still be able to have their own extension. If the phone is set up to be used with hot desking, any user can log in to their own extension by entering the extension number and PIN

  • Call Forwarding For Internal and External Calls

    Call forwarding service forwards calls to other destinations depending on the rules created for a particular extensions status. For example, you can forward calls to your mobile phone in case you do not answer the call in 15 seconds or in case your extension becomes unavailable for some reason.

  • Call Forwarding Whitelist Caller IDs that won’t be Forwarded

    An Exclude list has been added where you can enter Caller IDs that will not be call forwarded.

  • Call Pickup

    Call Pickup feature enables users to pick up calls that are ringing other extensions.

  • Call Park

    Allows you park a call and pick up the call from any phone.

  • Do Not Disturb

    When enabled, the Do Not Disturb service can block and temporarily or permanently redirect all incoming calls to a preferred destination number.

  • Mobile Number Integration

    With Mobile Numbers, you can assign the Mobile Numbers you would like to receive calls from when you’re not in the office.

Follow Me

Follow Me service rings destinations in a sequence set up by the user. If a call is not answered by the initial destination, the next destination in sequence will be dialled. For example, this allows you to set up your desk phone to ring first, for 10 seconds and if the call is not answered it will move forward and ring your mobile phone for 10 seconds.

In case you are unable to answer it, you can also set the call to return to your extensions voicemail, ensuring that you will receive the message from the caller once you are available.

  • Page

    Page allows you to broadcast a voice message to multiple extensions at the same time through the desk phone intercom

  • Busy Lamp Fields with presence

    With BLF keys, you can select user extensions to be monitored through the BLF buttons on your phone. If the user is on the phone, the button will show red and once the user is available the button will show green. This can also be used as a speed dial for that user.

  • Speed Dial

    Speed Dial service allows you to assign shortcode (up to 3-digits) to numbers you frequently dial so you don’t have to type the full number every time. You can also assign he speed dial to your phone BLF Keys.

  • Call Barring

    Allows the administrator to block certain numbers from being called, for instance mobile or international numbers.

  • Pin Based Call Barring

    Allows the administrator to block certain numbers from being called, for instance mobile or international numbers on a default based but override with predefined PIN code.

  • Powerful Voicemail Speech to Text via Google Speech

    This feature will attach the transcript of voicemails when sending voicemail to email notifications to users as well as being able to access the transcripts on the online self-care portal.

Caller ID Replacement

Caller ID feature allows users to create and control the caller ID number that will be displayed to the called party. In addition to setting the permanent call that will be used as primary Caller ID, the administrator can create a list of allowed caller IDs that can be selected before the call is initiated.

This feature is intended to be used with the IPVoice desktop app but it can also be used by entering an access code on the desk phone.

  • Custom internal and external ringtones

    The custom ringtones feature allows you to set up your phone uses a different ringing sound when calls are routed to your phone from a specific DDI or when it’s an internal call

  • Easy management with self-care control panel

    Online portal allows the end user to modify their extensions settings according to assigned permissions. Users can edit company settings, set up voicemail behaviour, check voicemails, download call recordings etc

  • Call Conference bridge

    • Limit Maximum Number of Participants
    • Conference PIN
    • Conference Admin PIN
    • Announce User Join/Leave
    • Announce Number of Participants
    • Email Conference Recording

  • Wake-Up Calls

    A user can call the Auto Attendant / IVR to set up a wake-up call.

  • Extension Monitor

    Extension Monitor will allow administrators to see which phones are online, make and model and which IP address and port they are connected from

  • Live Calls

    See live calls on the system

Intelligent Call Routing Features

Ring Groups
Ring groups can be setup to ring multiple extensions based on defined options below:

All – will ring all available extensions at the same time.

Round – will ring each available extension in a specific order.

Round Memory – will ring each available extension in a specific order but it will begin with the extension that was last to ring on the previous call.

Least Recent – will ring the extension with the least answered calls.

  • Ring Group Caller ID or Name Customisation

    Allows you to append a name to the incoming caller ID number in order to distinguish the calls that are coming from the ring groups or from other extensions so the user will know what number or group the caller called

  • IVR / Auto Attendant / Virtual Receptionist with FAX Detection

    IVR (Interactive Voice Response) / Auto Attendant / Virtual Receptionist is an automated answering service which will guide callers to their destination by providing a number of choices and waiting for the caller to make a selection through a device keypad

  • Time / Day or Date call routing

    Operation times enables the administrator to forward calls to a different location depending on the date, day and time. This can be setup with an automatic schedule or activated through a button on a handset or calling a predefined number from any phone.

  • Caller ID based call routing

    Based on a set of predefined rules this service filters and blocks all incoming calls based on the rules you have set for incoming caller IDs. This way, you are able to send a busy signal to all calls that have their caller ID hidden, or forward the call to an out of service number whenever a specific number dials your extension.

  • Voicemail to Email

    Enable all voicemail notifications to be sent to an e-mail address assigned to the extension with the voicemail message attached.

  • Fax to Email

    Fax to Email option will allow you to receive faxes in PDF form and automatically send them to a specified email address.

    Received Faxes will stay preserved on the server for 30 days. In addition, it is possible to connect a FAX machine to an ATA device in order to receive Faxes in a conventional manner.

  • Shared Voicemail group

    Voicemail groups allow you informing all users once a voice message is left

  • Custom Greeting

    Custom greeting can be played to callers once their call enters the Ring Group, Auto Attendant or Call Queue

  • Incoming Call Confirmation

    Enable Confirm Calls option to allow ring group members to be asked whether they would like to accept or reject the call coming from the ring group.

Integrated Call Centre Functionality

Instant Recording via button
Instant Recording service allows you to start a call recording at any point of the call

Live Call Monitoring

This service monitors active calls in real time, allowing you to choose between three different monitoring options, listening, whispering and barging. The listening option allows you to listen to the calls, whispering allows you to listen to the conversation and talk only to the monitored extension and barging allows you to listen and talk to both parties on the call. All three options (Dynamic mode) allows you to dynamically choose what mode of monitoring you want to use during the call

  • Call Recording with 30 day storage

    Call Recording can we setup to record all calls, or specific extension or DDI numbers.

  • Call Recording Archiving

    Archiving storage feature can be setup to keep your recordings, voicemails, and Faxes on a remote location. You can choose between Amazon S3, FTP server, SFTP server, Google Drive or Dropbox

  • Listen and Download Call Recordings from the portal

    Users can be setup with access to listen or download to their call recording via the online portal

  • Call Queue with Time and Position Announcements and Exit Digit

    Queue Announcements inform callers waiting in the queue what their current position is and for how long (approximately) they should wait before their call is answered.

    An Exit Digit will allow users to drop out of queue calls. Depending on the queue settings they can be forwarded to an extension, voicemail or another group

  • Call Queue Member Login

    Allows Call Queue agents to log in and log out of the queues

  • Skilled based Call Queue routing

    Users can we setup a priorities so you can direct the calls to ring specific users first if they are available

IPVoice Mobile App

  • Easy setup with Welcome Email and QR Code scanner, instead of entering an e-mail, password and server address manually on the first login
  • The IPVoice mobile app allows you to stay connected to your extension even when you are not in your office, enabling you to do your work without being confined to your desk.
  • Call History include called, missed, received calls
  • Call History sync between mobile, desktop app and desk phone
  • Hold / Transfer/ Conference
  • Transfer call to desk phone / desktop app
  • Stop / Start Call Recording
  • Presence show colleagues phone status
  • Mobile phone contacts integration
  • Chat
  • Join Audio Conference
  • Visual Voicemail
  • Block Caller ID
  • Choose Caller ID ( one time or permanent )
  • Call Forward control
  • Do Not Disturb
  • Dashboard showing total calls, answered calls and total talk time

IPVoice Desktop App

  • Your desk phone extension replicated on your Desktop
  • Call History include called, missed, received calls
  • Call History sync between mobile, desktop app and desk phone
  • Hold / Transfer/ Conference
  • Transfer call to desk phone / desktop app
  • Stop / Start Call Recording
  • Presence show colleagues phone status
  • Mobile phone contacts integration
  • Chat
  • Join or start an Audio Conference
  • Join or start an Online Meeting
  • Visual Voicemail
  • Block Caller ID
  • Choose Caller ID ( one time or permanent )
  • Call Forward control
  • Do Not Disturb
  • Send Fax via Desktop App
  • Choose outgoing Caller ID from your app
  • Start / Stop Call Recording
  • Presence
  • Speakerphone page

IPVoice Meetings

A module that allows any user to set up meetings without the hassle of switching applications.

Start or Join Meetings

HD Video and Audio
Have virtual conferences that feel like face-to-face meetings

Meeting Management

Schedule Meetings
Send email notifications
Invite by Email
Manage past meetings

Participant Management
Drag-and-drop to add participants
Add non-IPVoice users with their email or phone number
Prompt a participant to share their screen
Mute individual participant(s) or all participants at once

Extended Meeting Features

Record Meetings
Record both audio & video
Record audio only

Add/Remove Participants

Screen Share
Show your work by sharing your desktop or a specific application

Chat
Quietly share information or send links through chat

Leave / End Meetings

In Grid or Speaker view

Meeting Starter
3 Participants
45mins

Meeting Business
50 Participants
2 Hours

CRM Integration

Make calls directly through your CRM
Incorporate all the features and capabilities of the IPVoice phone system inside your CRM or Browser.

IPVoice integrates with the most popular business apps, such as Salesforce, SugarCRM, MS Dynamics, Zoho, Zendesk, Bullhorn, Vtiger, Pipedrive, SuiteCRM and Hubspot

Proprietary CRMs can be integrated with IPVoice as well using our CRM SDK.

This feature provides access to CRM contacts and leads, Caller ID detection, support for uploading Call logs and Recordings and more.

Wallboard

  • Total Calls, Answered Calls, Missed Calls, Outgoing Calls,
  • Unreturned missed calls so you can call them back.
  • Hourly busy period and then you missing calls.
  • Filter inbound calls by DDI number to include or exclude
  • Filter outbound calls by extension numbers to include or exclude
  • See up to 7 sites on a single screen

Business Performance Analytics & Business Management Reports

    • Full daily overview of your business call analytics
    • Total Calls
    • Total Incoming Calls
    • Total Outgoing Calls
    • Total Missed Calls
    • Total Unreturned Missed Calls
    • Busiest Hour
    • Hourly Call Distribution ( Outbound / Inbound / Missed )
    • Total duration of calls during this period
    • Calls made to international numbers
    • Total duration of outbound calls during this period
    • Total duration of inbound calls during this period
    • Top Outbound Destinations By Count
    • Top Outbound Destinations By Duration
    • Top Inbound Calls By Count
    • Top Inbound Calls By Duration
    • List Unreturned Missed Calls with number, date and time
    • Aggregated reports option will email a single daily email with aggregated report attached

Microsoft Teams Integration

  • Add PSTN calling to Microsoft Teams to increase productivity.
  • The native Teams App and calling experience is familiar to users and make and receive work calls on any device from anywhere using their phone system extension number and DDI.
  • Keep your existing phone system with all the features you rely on including, call recording, wallboard and reporting.
  • Only need to enable team calling solution for users and groups that need it.
  • Works with Microsoft Teams on PC, Mac, or Mobile.
  • Simple per-user pricing.

Security

  • Reliably

    100% Cloud hosted on AWS.

  • Secure voice

    IPVoice significantly increases security by encrypting your calls using TLS (Transport Layer Security) and SRTP (Secure Real-time Transport Protocol) protocols.

  • SLA

    Phone Service Availability : 99.95%

    Analytics Availability : 99.0 %